Elements of a strong corporate travel plan


In order to make the most of your corporate travel budget, it is important to plan your project for what it is worth. It is simply not enough to tell Lers passengers the lowest logical air traffic. Here are the elements to consider when planning or evaluating your travel plan.

1. Travel policy

A well-written and well-publicized travel policy is the basis of any good travel plan, and I am surprisingly surprised that so many businesses have such an outdated and poorly perceived travel policy if they have one at all. It is not difficult to find a good written policy. It is easy to find online. The rest is that it has been edited to reflect corporate culture and spread within the company so that everyone understands and agrees to follow it. That’s why it’s a good idea for everyone to sign a copy of the travel policy so that it can be read and understood by all employees of the company. I suggest that everyone in the company sign a copy of the travel policy to travel or not. They can change positions in the company in the future and are required to travel. Travel travel policy does not need to be long or complicated. Some of the best travel policies I’ve ever seen were just a few pages long.

2. Focused on domestic and international travel

Many companies do not focus on their travel plan, and they pay a price for the loss of cost reduction opportunities and internal efficiency. Many companies that don’t focus on travel are afraid to ask travelers to do things they may not want to do, along with the idea that a trip will require hiring a Travel Manager. Both of these can be legal concerns, but in most cases they should not be. By requiring Trave dealers to focus, you don’t have to lose their flexibility. You can focus on travel, while still allowing travelers to make their own books either through your preferred travel agency or online through a provider with whom you have worked and trust. By assigning someone who is responsible for overseeing the journey, you are achieving one point of internal and external communication for road problems. If your company spends more than $ 1 million on air travel, you probably don’t need a full-time travel manager. In these cases, travel control can be given to the finance department, human resources or even an executive assistant. Here are some tips to help you get started:

When you focus on traveling with one agency, you get a number of important opportunities. When traveling on the road, Will travelers will have one contact point for problems, and you will have one subject with which you will travel with all your travel needs. This eliminates the need to consolidate the travel report from multiple sources. By combining Travel Uncertainty, you will significantly gain economies of scale. If you can measure total travel between different departments or locations, you can get more money from travel suppliers. This will allow you to make more profit from the airline’s soft dollar plans, which means more free tickets and renewals, a higher percentage discount from our preferred airline, and better negotiation prices for your hotel and car deals. Your travel expenses will also be reduced as your travel agency will often discount their fees for a larger total volume of travel.

3. A mix of online books and personal service

This is a supplement to the previous element, which calls for focusing on travel with one travel agency. This is important, but if you do, you don’t need to use an online booking system for travelers, and you don’t need to call the agency directly from travelers. By offering or doing this to Lers travelers, you are accomplishing several goals. You will reduce the cost of your performance as online booking is cheaper than service. By giving Lers passers-by the opportunity to give them a sense of control, thereby boosting their morale and giving them a better chance at a higher level of adoption. Third, you miss out on your online booking engine for the best experience of using more complex routes, allowing high-ranking executives, frequent travelers, and complex routes to accompany a direct travel agent who can offer higher-level services and better overall. travel experience where it is most guaranteed.

4. Look under each stone

While most travel programs revolve around the air budget, there are a number of other areas that can be explored to save money. There are some of the most obvious areas to look at, such as the prices of hotels negotiated at your favorite hotels or car rental discounts with a favorable supplier. Often your travel agency will already have discounted prices through consortium-owned and agency car contracts. There are also less common areas that need to be explored. For example, if land transportation is a concern, many suppliers will offer discounted prices and a direct refund option. Direct charging agreements, along with hotel and car rental agencies, are also an effective way to increase efficiency and facilitate the work of the accounting department.

5. Strict dollar and soft dollar contracts

Today, most major airlines offer heavy dollar discounts, as well as soft dollar incentives, in return for the company’s loyalty to their products. If your travel plan is more than $ 1 million in air costs, you can get a discount below the lowest price of your preferred carrier in exchange for the obligation to market shares. For your secondary carriers, or if your volume is less than the minimum required by the airline, you can access soft dollar apps for free tickets and free updates, as well as travel status improvements or airport club transfers. These programs require less volume, but they are not well published, so you may need to catch up with them or ask Baker Travel or your current agency to point you in the right direction.

6. Do not ignore the volume of the hotel

The volume of the hotel is sometimes neglected, but it should not be. Negotiated prices can be through your travel agency or directly with your preferred hotel properties. Individual hotels in corporate locations will negotiate discounted prices for you for the minimum room / night commitment. By using a travel agency, you will most likely get discounts of 5% to 50% on thousands of hotels around the world.

7. At least one car rental agreement

Car rental contracts are very easy to enter and require little corporate commitment. Choose a partner who has airport locations and excellent customer service. You can easily save 5-10%, as well as negotiate frequent payments for all your employees. It will make them more effective and raise morale. You can also enter billing contracts at the same time, which can make the work of your travelers and accounting staff less stressful.

8. Understand group and meeting agreements

Airlines and hotels will discount your fares and prices when you have groups traveling together or meeting at one destination from several points of origin. These meeting agreements can give you 2-10% discount on air tickets, and if you have enough passengers for one airline, you may be able to negotiate free tickets, which must be granted at the end of the contract. The minimum requirement is usually 10 passengers who travel to the same place at the same time. Some airlines have higher minimum levels, so be sure to ask before making a contract. Hotels will be priced at the same price for at least 10 room nights. These discounts can range from 10% to a much higher discount depending on the level of employment and seasonal differences.

9. Use reports to improve measurements consistently

Well-managed travel plans require constant monitoring and financial oversight for proper implementation. Insist on timely and customized reports that can be created to bring you the information you need. By getting regular reports on the behavior of the traveler and the performance of the supplier’s contracts, you will be in a better position to fulfill the contractual obligations, achieve the goals of cost reduction and see where the future savings opportunities can be.

10. Use all avenues to increase the comfort and efficiency of the user

Finally, any well-managed travel plan will take into account the comfort and effectiveness of their travelers. When travelers are comfortable, they can focus on their top priorities to help drive your business. If travelers are happy, they will perform at a higher level. Ask if your travel agency can upgrade your traveler’s status to your preferred airline. Look at the purchases of the airports club passages so that they can be used strategically during long and difficult routes. There are many different ways to compensate Lers travelers for a difficult and often cruel life. These types of rewards create a sense of loyalty, productivity and efficiency.

If you want to know more about how your company can better leverage their travel plan by taking advantage of your core line and meeting your executive level, feel free to contact me. I’m glad to point you in the right direction.